Mid-Level Program Analyst (Logistics, Admin & Training)

McKean is currently seeking a Mid-Level Program Analyst (Logistics, Admin & Training) to directly support US Navy programs.  Qualified candidate will be responsible for management level oversight of all logistics and administrative support tasks to include financial tracking and tasks; office management; project and meeting support; training scheduling and documentation; preparing periodic status reports and creating PowerPoint presentations..

 

Logistics Support:

Provide guidance relating to 3M documentation (Maintenance and Material Management) monitor the submission of PMS reports, review responses from the Naval Sea Logistic Centers (NAVSEALOGCEN Detachment Norfolk/San Diego) and In-Service Engineering Activities (ISEAs). Update and maintain a PMS library. Conduct testing of 3M management tools.  Attend meetings and conferences and provide input.

 

Administrative Support:
Proactively develop, manage and execute Plans of Actions and Milestones (POA&Ms) in support of major evolutions.  Monitor schedules and milestones.  Prepare weekly program review updates.

Creation and maintenance of program Schedule of Events (SOEs) and task spreadsheet maintenance for tracking of internal responsibilities and due dates. 

Coordination and participation in program meetings, capturing and distributing meeting agendas, meeting minutes and action items.  Provide meeting materials and production of meeting presentation books, CDs, nameplates, etc.

Collecting, reviewing and streamlining weekly status inputs.

Prepare letters and various other personnel documents, using Microsoft Office Suite products.

Perform clerical services such as typing, filing, logging, scanning, copying, faxing, archiving,

researching, mail sorting/delivery and shredding.

Process documents (finalize draft, gather signatures, make copies, and distribute)

Perform timekeeping duties. Provide telephone and office receptionist services.

Prepare travel requests and vouchers through the Defense Travel System (DTS) application.

Perform clerical and administrative functions consistent with security requirements including

processing visit requests, incoming classified mail, accompanying visitors, and destruction of

classified material, Operation Security (OPSEC). 

 

Financial Support:
Create customized financial spreadsheets for task leads/program managers.  Financial support includes funding analysis (OPTAR, TADTAR), program funding charts, monthly expenditure charts and cost variance charts to analyze historical financials, track current task spending and to forecast future trends. 

 

Presentation Support:
Provide PowerPoint presentation support by compiling program data and capturing program overviews, highlights, lowlights and objectives, as well as creating program matrix, financial and organizational charts.  

 

Technical Documentation Support:
Production, editing and reformatting of Navy written policy and guidance, such as Instructions, Manuals, pamphlets and Process Maps.  This support also includes converting tech manual PDFs into editable Word documents.  Documentation comparisons are also performed to record discrepancies and differences. 

 

 

Training Scheduling and Management Support:

Research training courses, maintain list of requested training and assist in training requirements. Prepare for training, including set-up, attendance, scheduling and announcing notice of the event.

Update training completions electronically in various databases including Navy Enterprise Resource Planning (ERP) and Total Workforce Management System (TWMS).

Provide input for weekly program review.

Provide Defense Civilian Personnel Data System (DCPDS) uploads to Human Resource

John Lucas
McKean Defense Group

JLucas@mckean-defense.com
www.mckean-defense.com